Table of Contents

How to use Task Lists

This article is no longer updated and has been merged into our wider article on Task Lists.

Task list templates can be assigned to request types but you can also manually add task lists to tickets in the Tech portal. When task lists are added to a ticket, they will be visible to the end user, along with the history of progress and edits.

Assigning templates to request types

When task list templates are assigned to a request type, any ticket that is created using the request type will automatically have the lists attached. There is no limit to the number of templates that you can assign to any given request type, however, the system will only attach the top 5 templates based on company restrictions. You can manually add more task lists after the ticket has been created, if required.

To assign templates to a request type, navigate to the request type. In the "General" tab, there will be a "Task Templates" section. Drag to reorder, from high - low priority.

Assigning task templates to Request Types - Tutorial

6 STEPS

1. Open Request Type Items, and click the Request Type that you want to add a task to.

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2. Scroll down and click Add Templates.

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3. Select the task template that you want to add.

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4. Click Select.

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5. Click Save. The tasks will be added to the Request Type Item.

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6. That's it. You're done.

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** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/2341650/Adding-tasks-to-a-request-type-item

Adding task lists to tickets

In a Tech portal ticket, you will find the task lists section on the right hand side, below contact information.

  • Create blank: adds a blank list. A name is required (can be edited after)
  • Create by template: adds an existing task list template. The list name will be the same as the template name.
Assigning task lists to Tickets - Tutorial

9 STEPS

1. Open DeskDirector Admin Portal and click Tickets.

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2. To add tasks to individual tickets, click any ticket.

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3. Click the gearbox icon in the Tasks section of the ticket.

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4. Click Create by template.

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5. Click the task list that you want to add.

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6. To limit its visibility to only agents, select the checkbox next to this option.

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7. Click Select.

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8. Our task list is now added to this ticket.

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9. That's it. You're done.

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** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/2342551/Adding-tasks-to-a-particular-ticket

Ticket task list menu

There is a menu available for each task list in the ticket.

  • Edit progress: tick or untick items in the list. Can also edit progress by clicking on the task list name. Each action is logged in history.
  • Edit task list: opens an editor modal. It will look almost identical to the template editor. On every save, the state of the task list will be logged in history.
  • Add template: append tasks from a selected template onto the bottom of the current task list. If the resulting task list exceeds 25 items, it will fail.
  • History: view history of progress and edits. This is also visible to end-users. History is only retained for 120 days.
  • Archive: this will make the task list read-only, remove the task list from active task lists, remove the task count from the summary total (seen in Tickets overview). The list will still be visible to agents and end users after archiving, under the timeline.

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